Digital Mailroom

What is a Digital Mailroom – A Breakdown of How it Works

With Eco-Mail digital mailroom definition, you will no longer need to oversee and pay a mail department, risking loss, and delivering incorrect recipients. 

All labor, transportation, storage, duplication, interoffice, and inefficient scanning of mail are transformed by Eco-Mail at the entry point and eliminates these paper-driven costs. Mailroom consolidation, elimination of hand-sorting, and physical delivery also mean fewer resources allocated to non-revenue producing processes. 

Eco-Mail is uniquely suited to ingest all mail types, not limited by homogeneous content. Also, our software requires no manual pre-sort before scanning. As a software-centric solution, digital mailroom definition enables you to scan at the least-cost locations while ingesting all content into our unified software platform.

Next, content is OCR’d with high accuracy. A unique tracking ID is printed on the envelope for retention and physical retrieval. Content is contained within a secure environment. Every action performed by every individual on each piece of mail is fully audited, significantly reducing compliance risk. 

Eco-Mail is powered by a sophisticated rules engine, powered by guiding intelligence. Routing rules are based on your business processes from the mailroom to any downstream workflows. Over time, rules can be refined and do not require programming, visually configured with Boolean logic. Users and entitlements are directly synced with your corporate directory.

Structured, repeatable forms (e.g., loan applications) are separated from unstructured content (e.g., handwritten letters). Types are “fingerprinted” for auto-recognition. Material is extracted from digitized forms with automatic and guided processes. Eco-Mail integrates with RPA and 3rd-party machine learning technology to further process and organize content.

Rules, classification, and enrichment enable rapid, accurate global delivery to individuals and groups. Using API’s or RPA integration, Eco-Mail can push data directly into downstream workflows & systems of record. If mail is misrouted, a dedicated research function enables easy, rules-based redirection.

Digital Mailroom Services to Enable Remote Work — Revolution Data ...

If you can’t measure it, you can’t manage it. Eco-Mail provides critical business metrics that allow you to measure and efficiently manage your organization – enterprise-wide. You will have a team of secure, professional mail processors opening, scanning, and sending your essential communications to the appropriate recipients, all taking place while you take care of business.

Consider the amount of money that can be used elsewhere if the entire company could work from home offices instead of paying for a building. A digital mailroom isn’t just about who sorts and moves the mail. It’s about where it goes and what happens to it after it’s delivered. Eco-Mail improves almost every aspect of your business. Eco-Mail provides tremendous economic benefits, but its excellent value may be a non-dollar, adding speed and flexibility, streamlining operations, improving audit and compliance controls, helping your business become digital to the core.

The list of optional savings and benefits is endless, but it is easy to see that transforming to a digital mailroom comes with huge benefits that are easy to identify but hard to measure. Faster response, tighter audit controls, improved compliance, better transparency, and metrics to manage your business. Eco-Mail delivers them all.

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